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Attention Prospective Candidates

BY SCOTT DeARMAN, CHAIR

VVA will conduct its election of all National Officer and Board positions during the 17th National Convention to be held July 21-25, 2015, in Springfield, Illinois.

Fellow veterans: The Elections Committee invites you to think about your future role in the leadership of VVA. The committee encourages all those considering running for office in 2015 to think about and evaluate whether you are willing to take on the responsibilities of an officer or a Board member. Take time now to consult with your family, friends, and those whose opinions you value to determine if this is the next step you are willing to take in your involvement with VVA.

Remember: The election process begins January 1, 2015, when the committee starts accepting Letters of Intent, so be ready, be committed, and be sure. The future of VVA could be in your hands as a representative of this organization. The Elections Committee welcomes all those who wish to be a part of the elections process and who aspire to be the leaders of VVA.

POSITIONS OPEN FOR ELECTION

VVA National President
VVA National Vice President
VVA National Secretary
VVA National Treasurer
VVA National Board of Directors (At-large) [all ten seats]
VVA National Board of Directors (Regional) [all nine seats]

TERM OF OFFICE

All National Officer and Board positions are for terms of two years, beginning at the close of the 2015 National Convention, through the close of the 2017 Convention.

ELIGIBILITY

Candidates for all positions open for election must be individual members of VVA in good standing.

Candidates for any of the National Officer positions must meet the requirements to hold office, as set down in the VVA National Constitution under Article I, Section 5, Paragraph A, as revised August 16, 2013.

To wit: “To qualify for election . . . to any of these offices a candidate must have been an individual member of the Corporation, in good standing, (1) for a continuous period of not less than twelve months immediately preceding the opening of the National Convention at which such candidate seeks election; . . . and (2) such candidate must have held a position as an officer or board member at the national level or as an officer at the state council or chapter level, during any continuous period of twelve months prior to the date of the opening of the National Convention at which such candidate seeks election.”

Candidates for At-large and Regional Board of Directors must meet the requirements to hold office as set down in the VVA National Constitution, Article I, Section 4, Paragraph B (1 and 2) for Regional Directors and Article I, Section 4, Paragraph B (1 and 3) for At-large Directors as revised August 16, 2013.

To wit: “To qualify for election, a candidate must have been a member of the Corporation, in good standing, for a continuous period of not less than the twelve months immediately preceding the opening of the National Convention at which candidate seeks election. . . . The candidate must have held an elected position at the national, state, or chapter level, for any continuous period of twelve months prior to the date of the opening of the National Convention.”

Candidates for Regional Board positions must reside within the region they wish to represent.

ANNOUNCEMENT DATES

The time period this election announcement covers is from January 1 to March 31, 2015.

LETTER OF INTENT

Prospective candidates must submit their Letters of Intent to the VVA Elections Committee by no later than March 31, 2015. Starting with the 2015 National Convention, prospective candidates will need to include their telephone numbers, email addresses, and current physical mailing addresses in the body of the Letter of Intent or on a separate sheet of paper along with their Letter of Intent and the position he or she is a candidate for. A prospective candidate may announce and run for only one position. We are going electronic; the Elections Committee can send Candidate’s Packets by email. Please state you preference in your Letter of Intent. 

The Elections Committee will begin accepting Letters of Intent January 1 at the following address: VVA Elections Committee, c/o Adolph Gardner, 7 Crum Road, Walkersville, MD 21793-8018.

IMPORTANT NOTES

All Letters of Intent must be postmarked on or before March 31. All Letters of Intent must be sent to the Elections Committee’s Walkersville, Md., address. Any Letter of Intent that does not meet the postmark requirement or is sent to any other address will be considered invalid and will not be accepted by the Elections Committee.

Those who plan to run for an elected position from the floor cannot distribute any campaign materials or announce or campaign on any website, including their own, or accept any contributions prior to being approved as a candidate by the Elections Committee at the Convention. Any violation of this rule will result in disqualification.

SPECIAL NOTE

Incumbent Officers and Board members, please refer to the VVA Board Policies Reference Guide under Strategic Documents, Travel Policy, Additional Criteria, page 69. Once you have announced your candidacy, this policy applies directly to your travel and budget expenditures.  

CANDIDATE’S PACKETS

New for the candidates of the 2015 VVA Convention: The Elections Committee either will email or mail Candidate’s Packets to prospective candidates. Let the committee know how you would like the information sent to you. Packets sent by email will be in PDF format; the forms will be writeable and printable, except for the signature block. We will also be requesting a delivery receipt and a read receipt for our records to insure the packet was received. All forms must be sent to the committee by U.S. mail (return receipt requested), since we require the original candidate’s signature on all documents. To avoid possible loss or destruction of the packets being sent by mail to candidates, they will be sent via certified mail, return receipt requested. Questions should be directed to Adolph Gardner at 301-845-4296 or adolphgard@aol.com

These packets contain further information, instructions, and rules regarding the conduct of the election process that are of vital importance to every candidate. Included in these packets will be all necessary forms. Candidates are required to complete the forms and return them to the Elections Committee. 

NOTE: Each Candidate’s Packet will include a Cut-off Date Calendar that lists events and dates that are very important to each candidate’s campaign. Failure to meet any of the deadlines will be grounds for disqualification. The cut-off dates are different this year. 

CONDUCT OF CAMPAIGNS

Candidates may use the national flag of the United States of America, VVA national logo, and the VVA national flag on their campaign material. No VVA, state council, or chapter letterhead may be used. Campaign materials are considered to be (but are not limited to) buttons, pins, brochures, posters, pictures, emails, and websites. A photograph of a candidate wearing his or her VVA national, state council, or chapter lapel pin is acceptable. Additionally, a photograph of a candidate who is wearing a jacket, shirt, or hat that has a VVA national, state council, or chapter logo or patch on it also is acceptable.

Candidates may not solicit or accept campaign contributions in any form from VVA or any VVA state council or chapter. Campaign contributions are considered to be (but are not limited to) money, paper, envelopes, postage, free printing, free phone calls, use of websites, or email.
Candidates may not solicit or accept any campaign endorsement from VVA, or any VVA state council, chapter, or any VVA newsletter, newspaper, web, or email site.

Candidates may solicit and accept campaign contributions and endorsements from any member of VVA, provided that the contributions or endorsements are not in violation of rules and that any written endorsements are on the individual’s personal stationery. It is strictly prohibited for any person to use any VVA national, state council, or chapter letterhead, website, or email for the purposes of writing letters of endorsement.

A candidate’s own website or email may be used to campaign, but the restrictions mentioned above remain in effect. The Candidate’s Packet has more detailed instructions regarding this matter.

It is not the wish, nor is it the intention, of the VVA Elections Committee to embroil prospective candidates in unnecessary red tape in order for them to have their names on the 2015 VVA National Election Ballot. There are, however, certain steps that must be followed by all candidates in order to keep the election process within the guidelines of the VVA National Constitution and to make the process fair and even.

The rules, instructions, and requirements in this announcement, as well as those that will follow in the Candidate’s Packet, are simple and easy to read, understand, and follow. Therefore, the failure of a candidate to play by the rules or meet the requirements of the VVA National Constitution and the Elections Committee will cause that candidate to be disqualified and his or her name removed from the ballot.

The VVA Elections Committee welcomes members to step forward and take part in a most important part of VVA: the election of Officers and Board Members who will guide the organization for the next two years. 

The 2015 Elections Committee: Scott DeArman (928-710-1068), Chair; Jill Mishkel; Adolph Gardner; and Terry L. Nolan.

 

 

 

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